Important Factors For Choosing Event Venues

Possibly the most important decision an event planner can make that will affect the outcome of your event would be the venue that you choose. Cuisine and entertainment are also important factors, but the venue sets the scene. The date of the event, catering options, and attendees’ pleasant experiences … all are partly affected by which venue you select. No matter what type of event you are planning, you need to find a place to hold it in a convenient, accessible location which has space and facilities you need. Your choice of venue can have a significant impact on both the success of your event and the budget, so it needs consideration. If the space is too small everyone will be cramped and space can quickly become hot, stuffy and uncomfortable. On the other hand, it can feel empty and lacking atmosphere if there is too much space. If the technology isn’t compatible or reliable it can ruin presentation or delay proceedings. Insufficient lunch or a long queue for the toilet can leave people feeling less positive about the event even if the main attraction was excellent.

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There are several things to consider when making a decision about the right venue. Some of them are listed below:

  1. Budget – Cost is often the main factor people use when considering or ruling out venues, and of course the price tag of renting out the venue must fit within your event budget.
  2. Space specifications – This would include things like space/room capacity (including the lobby and exhibitor space if you are planning a meeting or convention); load in/out amenities; and technical capabilities (like lighting, electrical, A/V, etc.).
  3. Day/time availability – This factor almost goes without saying, but it’s a good rule of thumb to have several day/time options in mind (or at least be somewhat flexible with day/time of the event) before you start reviewing venues so you don’t immediately limit the number of venues you can consider.
  4. Travel convenience – The location of the venue needs to be conveniently located for your attendees and within a reasonable distance so as not to require excessive travel; otherwise your attendance may suffer.
  5. Nearby amenities and entertainment options – Attendees often need or want to partake in fun activities outside of the main event, so finding a venue that has entertainment and recreation options in-house or nearby can be critical to your attendance numbers.
  6. Appropriateness for the type of event and client goals – This may be the most subjective feature listed here, but it may well be the most important. And it first requires you to know precisely the needs and goals of your client so you can match up a venue with those specifications.

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An event planner will arrange you the best venue for events and will make the event attractive. Hire an event management company soon for your wonderful occasions.

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Traditional Bridal Dresses of Kerala

India is a country with rich cultural and religious diversity. There are different ways of doing things all across the country, and when it comes to marriage, there is a myriad of local customs that are prevalent all over India. The culture and heritage of southern India are rich and diverse in itself, with four different ethnic groups residing in the peninsular region. One of the four groups is Malayalis. Now, Kerala is a diverse place, with many different religions cohabiting the seaside state, thus there are many different wedding customs that arise there.

A wedding is one of the most important days of one’s life. For this day the groom’s/bride’s dress is chosen very carefully. In Kerala, there are three religions – Hindu, Christian, and Muslim. Just like the marriage rituals differ from one religion to another so also the bridal dresses and her preparation for the wedding day do. But be it a Hindu, Christian or Muslim wedding ceremony, the bride is treated as a centre of attraction and her gives every effort to make her look the prettiest lady of the day.

Christian Bridal Dress:

Our idea of a typical Christian wedding revolves around frothy white dresses, tons of flowers, and cute flower girls. Subtle and elegant, Christian weddings are a vision in monochrome, but the scenario is a little different as far as Christian weddings in India.

In Kerala, the dress worn by Christian brides are slightly different from the colour and pattern of the dress worn by the Hindu or Muslim brides. Compared to the bright coloured sari that is traditionally worn in other religious communities in Kerala, the Christian brides wear a sari in white colour. Her bridal dress also includes which adds to the elegant look of the dress. Since the white colour symbolizes purity, brides of Christian families also wear a bridal gown on their wedding day. These gowns are generally of a single colour and it may be in white or ivory.

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Hindu Bridal Dress:

One of the most important moments of all weddings is when the bride makes her grand entrance, all decked up in her bridal finery and looking radiant as the sun. And the Malayali bride is no different in this regard. There are several alternatives for the modern Malayali bride to choose from. Generally, in a Hindu marriage in Kerala, the bride is made to wear a bright coloured sari. Hindus usually prefer the traditional kasavu saree or a Kanchipuram silk saree. These days, many brides are opting for brocade silk sarees, georgette, or even Banarasi silk sarees for their big day. 

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Muslim Bridal Dress:

In tradition, Muslim brides used to wear lehenga or silk sari with stunning bright colours. This custom is still observed and the bride is made to wear traditional dress on her wedding day. The bridal dress consists of a bright colour lehenga which is also accompanied by a headdress.  The headdress enhances the gorgeousness of the bridal dress. Muslim weddings are colourful and bright.

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Kerala Christain Wedding Rituals And Customs

Kerala is full of diverse tradition and culture. You can easily find Hindu families, Muslim families and Christian families. These are three major communities in Kerala state. Kerala Christian wedding is very popular in India for its simplicity. For Kerala Christian people, marriages are considered the union of two people predestined by God. These people have very strong belief in God. Generally, the wedding of Kerala Christian bride and groom is fixed by their parents. Once both the families are fully convinced and satisfied with the family status and background, then only they fix the marriage. Besides, there are many people who fix the marriage with the help of a mediator or Kerala Christian matrimony sites.  

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The Christian wedding is conducted in the church. Kerala marriage rituals are a bit different from North Indian Christians. Let’s take a look at pre-wedding and wedding rituals of Kerala Christian wedding. Christians see marriage as vows taken before God. There are many Christian customs across the country. Each Christian wedding tends to be unique. The important marriage rites followed by Christians include the blessing of the rings, the crowning, tying the ‘Minnu’ (blessed pendant) and covering the bride with Manthrakodi (wedding saree).

Pre-wedding rituals of Kerala Christian marriage

Engagement ceremony: The pre-wedding rituals of Christian wedding mainly consists engagement ceremony. Generally, the engagement ceremony takes place in girl’s home. All family members attend this ceremony and give their blessings to bride and groom for their married life and future.

Bachelors & Hens party:  As the groom celebrates the Bachelor’s party with his friends and family members, whereas bride celebrates this party with her friends and family members respectively. Bride’s bachelor party is known as hens party. This is considered as wild party bash without any rule, wherein they celebrate this night with their friends and family members.

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Wedding rituals of Kerala Christian marriage

Holy wedding:  On the wedding day, the groom sends a car to bride’s home to pick her up for the wedding venue. He waits outside the church for the bride to accompany her to the aisle. The best man of groom welcomes her with a bouquet of flowers. Then the couple walks down and enters the church together. There the priest awaits them and offers them best wishes for their new beginning. The priest then reads the Holy Bible which is followed by a sermon and called Homily on the sacredness of the wedding. The couple makes the promises to stay together with each-other through thick and thin and exchange rings.

Mangalsutra ceremony:  A ring is a fitting symbol for a Christian wedding promise. This is an opportunity to mention the vows that one takes on the wedding day. It is a circle with no beginning and no end. Hence, it symbolizes eternity in their marriage vows. Once they exchange the rings, the next step is tying the Thali or Mangalsutra. The groom ties the Mangalsutra around the neck of the bride. Thali is a leaf-shaped gold pendant with a cross embossed on it. Generally, it is connected with either gold chain or necklace. The groom also gifts a wedding saree to the bride, which is majorly known as Matrakodi. The mangalsutra and wedding saree are two things which a Keralite bride is expected to keep with her throughout her life.

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The tying of the Minnu declares that the couple is tied together for life. This is a typical Indian tradition which is followed throughout the country. The Manthrakodi or the wedding saree is a gift to the bride from the groom. This tradition also represents the external evidence of the promise that the groom makes in the presence of the community of being a protector, provider and redeemer of his bride in all her life. Placing the Manthrakodi upon the bride’s head is an act of humility, chastity and devotion to her lifelong partner united in marriage by God.

Christain wedding organised by Executive Events looks after all the customer needs. We, the Wedding planners bring two worlds together. 

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Traditional Hindu Wedding Ceremonies in Kerala

Booking the hall, deciding on caterers, choosing the mandap and decorations, sending out the invitations, finding photographers, choosing the Priest – music, bridal outfits, nails, makeup, jewellery, matching colour schemes, groom’s outfit and so on. All these are very important in a wedding ceremony. It is really stressful for arranging a wedding ceremony but if we hire an event management or wedding planners, it will be relaxing and we can enjoy every moment of the ceremony.

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According to Hindu Dharma, marriage is a sacrament. Its purpose is to create and develop a religious and spiritual outlook on life. Marriage influences the personality of man and woman as life partners, enabling them to take their rightful place in society.

Hindu marriage is solemnised in accordance with an approved ritual instructed by the VEDAS, the holy scriptures of the Hindus. According to Hindu Dharma, the ceremony of marriage is a firm uniting of two souls such that after marriage the individual bodies remain as separate entities but the souls merge into one harmonious whole. The idea behind the institution of marriage in Hindu Dharma is to foster not self-interest, but love for the entire family (and society). It is the love and duty cultivated for the entire family that prevents break-ups. During the nuptial ceremony in a Vedic marriage, both the bride and the bridegroom take an oath for the practice of self-restraint, to work together for the welfare of the family & Dharma and to help each other attain spiritual peace. This lofty ideal of sanctity is a great gift of Hindu Dharma to the world at large.

The majority of a Hindu marriage ceremony takes place inside a four-pole canopy termed the mandap and takes place in different stages.

Weddings in Kerala are simple and brief. They have very few rituals and far lesser religious compulsions. A traditional Hindu wedding takes place in a nearby temple, the bride’s residence or in a convention centre convenient for both parties.

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Muhurtham: The parents of the girl and boy exchange horoscopes. And if the horoscopes match, the families choose an auspicious date or muhurtham after consulting with the family astrologer.

Nishchyam: The engagement Ceremony: Different communities in Kerala depending on their place of origin have their own engagement ceremonies. Usually, engagement happens in the girl’s house. During the celebration, there may be a ring exchange ceremony. The families exchange gifts.

Pre-nuptial blessing of the bride: This function takes place at the bride’s residence on the previous day of the Hindu wedding. Only her close family members and relatives attend this function. It often involves a grand fest. The bride wears fine jewellery and silk saree. She is then made to sit facing the east. Elders give her their blessings. A similar function is organized by the groom’s family in his house.

Mehendi Ceremony: This ceremony takes place at the bride’s house where the bride’s aunts apply mehendi on her hands. This is a very celebrated ceremony.

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The girls wear a traditional Kasavu Saree (Kerala saree) and the boy’s wear a Shirt and Mundu. The stage is decorated with lamps and flowers. There is no priest or fire or Homam unless the function happens in a temple. There is a para – a vessel made of brass and copper filled with nellu (rice grains with husks).

The girl is brought into the hall accompanied by her aunts and sisters, each of them carrying lit lamps in their hands. The boy arrives the same way.

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Once they are seated, the boy’s parents will bring a thali (mangalsutra), which is a simple gold chain with a leaf-like pendant. The boy ties it around the girl’s neck and his sisters help in the process.  Then, garlands are exchanged. At this point, the girl’s father holds her hand and gives it to the boy. This symbolises handing over the girl to the boy’s family.

The boy then holds the girl’s hand, go around the stage three times, thus signalling the end of the wedding. They then receive blessings from the oldest members of the family. 

Pudamuri: The bridegroom gifts the bride a sari and a blouse on a platter, conveying to her that he will now assume the responsibility of providing for her life. This ritual is called “Pudamuri.”


The couple exchange garlands accepting each other as life partners. The bride’s father places her right hand in the right hand of the bridegroom, symbolically transferring the responsibility of taking care of his daughter, in holy matrimony. Then, older relatives bless and escort them to another room. The guests too follow and bless them with gifts.

A typical meal in Kerala Hindu weddings is the sadhya. Sadhya consists of 25 items, served on plantain leaves. Rice, three varieties of pickle, curries and sweets, avial, toran, olan, kalam, pacchari, payasam, pappads and finally, the desert – paladaa prathaman or chaka prathaman, are a part of the elaborate meal.

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Grihapravesh: At an appointed auspicious time, the bride proceeds to her new home. She takes the blessings of her parents and all elders present at the venue. As she reaches her new house, the women take ‘aarthi’ to cast off the evil eye. The bride holds a traditional lamp in her hand and is asked to enter the house with her right foot. The entire house is bright with lamps all over the house. People consider this to be a good omen as the couple starts their life together. This Hindu wedding ceremony is called ‘kudivep.’ The in-laws give the bride jewels and gifts.

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Latest Trends in Event Management 2018

Event management is the application of project management to the creation and development of large-scale events such as festivals, conferences, ceremonies, weddings, formal parties, concerts, or conventions. It involves studying the brand, identifying its target audience, devising the event concept, and coordinating the technical aspects before actually launching the event.

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The process of planning and coordinating the event is usually referred to as event planning and which can include budgeting, scheduling, site selection, acquiring necessary permits, coordinating transportation and parking, arranging for speakers or entertainers, arranging decor, event security, catering, coordinating with third-party vendors, and emergency plans. Each event is different in its nature so the process of planning & execution of each event differs on basis of the type of events.

It’s good to keep up with current events, but it’s even better to prepare for how they will affect you in the future. Luck favours the prepared, especially the prepared event planner that knows what’s happening in their industry.

Here are three key event management trends that you need to keep in mind for 2018.

Using drones for filming and security

Video now brings events to life like never before with new technologies and capabilities such as 360-degree video and live streaming through major social media sites. Drones give event planners and attendees the ability to record and stream the action from new heights and perspectives.

Crowdshaping your events in real time

Maximillion named crowd shaping as one of the big event management trends that will transform the industry for years to come.

Imagine having the ability to change variables such as music genre, venue temperature, and music volume on the spot based on the mood of your guests. Crowdshaping gives event managers this ability through the use of smartphones and wearable technologies, which collect this data in real time.

Using check-in apps that allow users to log in through their social media accounts gives you insight into the preferences of your guests, along with further inquiries through real-time mobile surveys and GPS locating. Using this information, you can build an event for your crowd in real time.

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Travel costs are on the rise

Travel costs are going up. These increases in price make it harder for event planners to attract guests to events, especially if those events require extensive travel.

In order to combat these increases, there are tips and tricks to save you and your guests from overpaying on airfare and hotel rates. Some tricks include choosing non-traditional spots for events, constantly checking airfares using incognito browsers to avoid airlines from tracking your searches through cookies. Be sure to make your guests aware of these hacks and tricks when planning your events so you don’t lose attendees due to costs.

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Tips for Planning Successful Corporate Events

Organizing a large, successful corporate event that ticks all the boxes can be tricky. Choosing an event that meets all your audience and delegate needs are paramount. It needs to be engaging, raise the profile of your event and, most importantly, create a lasting impression. A good corporate event has the ability to tighten the bonds between staff, increase staff loyalty and enhance the overall company culture.

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  • Decide On the Objective of the Event:

Corporate events are generally instigated for a reason and it should remain the key objective of the planning process. Especially if you’re planning a corporate team event designed to bring engagement and resolve conflict in the workplace. The right event should be tailored to your audience needs.

  • Choose a Venue:

Never book a venue without having visited the location yourself to ensure it will meet your needs.

  • Set A Realistic Budget:

Be realistic as corporate events can be very expensive. You’ll need a budget for planning the event, coordinating several suppliers, full event management, activities, equipment, transport, accommodation and accommodating the cost of employees spending time away from the office. Make sure you have a contingency and update the budget regularly. It all adds up!

  • Choose A Great Support Team:

You might think you can plan a corporate event all on your own, but once you start planning you’ll realize that it’s more difficult than expected. That’s why you’ll need some help along the way. Consider enlisting some of your most trustworthy coworkers to help you organize and execute your corporate event.

  • Good Planning & Communication:

Careful planning and good communication are vital. It’s important to have a plan in place that clearly outlines expectations, strategic objectives and is shared will all parties involved. Ensure the event is clearly communicated to all delegates and smaller details including travel, accommodation, event timetables and seating arrangements are considered in advance.

  • Always Stay Positive:

The day of your event is going to feel hectic. You and your team will probably drive yourselves crazy making sure everything’s put together perfectly. That’s why you need to remain positive. Positivity will help you tackle any problems that might arise with ease, and more importantly will inspire your team and coworkers to do their best during the event.

  • Choose a Theme:

Most corporate events have a theme based on the target audience. For instance, you may want a period-costume/renaissance ball type them for a fundraising event. Another popular theme during the month of October is Halloween. When choosing a theme, just remember to keep the main objectives for the event in mind.

  • Sending Invitations: 

After you’ve prepared a guest list, you must also anticipate that around 30-40% of the guests may not turn up for the event. Hence, you must send the invitations at least 4 weeks ahead of the event. It’s important that you integrate all the information such as the guest list details, RSVP information and event check-in details in advance. This will help you in preparing an accurate guest list and also prepare invitations accordingly.

  • Plan Activities That Will Engage Your Staff:

 Your staffs are the most important part of a corporate event; therefore they need to be the focus. Activities should be engaging and should help staff interact with each other in ways they’ve not done before. We have come a long way since the days of tug-of-war and trust exercises. Activities that allow your staff to laugh together are some of the most popular, and they do more than just provide light entertainment. They assist in opening lines of communication between employees and friendly banter goes a long way in strengthening relationships.

  • Post-Event Follow-Up:

After your event, be sure to strengthen the connection between your company and your guests with some post-event follow-up. A simple thank you note or email newsletter will remind those in attendance how great your event was, and make sure they’re excited about any upcoming news or announcements from your company.



Top 5 Types of Corporate Events by an Event Management

Event management is the application of project management to the creation and development of large-scale events such as festivals, conferences, ceremonies, weddings, formal parties, concerts, or conventions. The process of planning and coordinating the event is usually referred to as event planning and which can include budgeting, scheduling, site selection, acquiring necessary permits, coordinating transportation and parking, arranging for speakers or entertainers, arranging decor, event security, catering, coordinating with third-party vendors, and emergency plans. Each event is different in its nature so the process of planning & execution of each event differs on basis of the type of event.

Types of corporate events to find specific information about the planning and organization of common business and corporate events. Below you find a compilation of the most important corporate events for event management. By clicking on a specific link, you will find details of the certain event and its planning requirements.


Conferences are among the most important events that professional event managers organize. The term “conferences” can apply to a variety of gatherings from a group of researchers who meet to discuss scientific results with a group of salespeople who are training. Conference planning can be the responsibility of a corporate employee or a professional meeting planner. Conference management and planning includes several key components like location, cost, and proximity to most of the possible attendees, accommodations, and conference room at the venue.

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Press Meetings

Find out how to organize press conferences. Press meetings are the perfect business events to promote new products, launch marketing campaigns or to inform the shareholders and public about financial issues. When a company burns with the need to unleash a fiery new idea, it calls a press conference. Due to the hectic schedules of reporters, press conferences usually last for 30-45 minutes.

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Product Launches

The launch of any product need not be only in the form of advertisements. They can be introduced to the commercial world through small or big launch parties or conferences or press meets. In today’s competitive world such launches are extremely important for the promotion of the product launched and also a very important marketing strategy. A product launch is a historic occasion for a brand where its product makes a debut into the market after months of hard work by the staff involved. Product Launches are critical for the successful market introduction of some products. A perfect product presentation might also increase the media coverage.

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Team Building Events

Event Management of team building events that develop and motivate teams in companies and corporations. Team building events are perfect for companies and their divisions to motivate their employees and to develop real teams. Corporations have been using team building exercises for employee motivation for many years. This exercise builds trust, morale, relationships and increases productivity. Planning a successful team building exercise requires planning and consideration of the employees’ physical abilities and interests.

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 Board Meetings

Properly planning a board meeting has drastic ramifications on its success and the ensuing effect on corporate growth. Event managers, proceed with caution.  Board meetings focus on strategic goals and company vision more than detailed logistics and should be designed with big ideas in mind. Many board meetings are required to be held publicly. However, many such meetings attract little or no popular attention.  The event venue and the planning process should reflect the prestigious nature of these meetings.

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